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Unit 1

Student Learning Outcomes:

1. Plan a document
2. Identify the components of the Word Window
3. Choose commands using toolbars and menus
4. Create a new document
5. Scroll a document and move the insertion point.
6. Correct errors and undo and redo changes.
7. Save, preview, and print a document
8. Enter the date with AutoComplete
9. Remove smart tags.
10. Create an envelope

 

Important Points.

1.Four steps to a professional document.
2. Planning.
3. Creating and Editing
4. Formatting
5. Printing
6. To start word: Click on start, point to all program, point to Microsoft Office, click word.
7. Default settings control how the screens set up and how a document looks.
8. Word window:

Screen Element Description
Formatting toolbar Contain buttons that affect how the document looks.
Horizontal ruler Show page margins, tabs, and column widths.
insertion point Shows where characters will appear when you star typing
Menu bar Contains menus of all ;the word commands.
paragraph mark marks the end of a paragraph
Standard Toolbar Contain buttons for activating frequently used commands.
task pane Provides links and buttons tat you can use to perform common task

9. To arrange the standard and formatting toolbars on two rows: Click tools, click customize, click options, click check box to show standard and formatting toolbars on two rows or click on the divider between the tool bars and drag the formatting toolbar down.
10. To display the ruler: Click View, Point to double arrow on bottom to display all menu options, click ruler.
11. To select font: Click format, click Font, click Font tab, click font list and select font, click size and select size, click Default button to make setting default for document, click yes.
12. To display non-printing characters: Click Show/Hide button on standard toolbar.
13. The bottom status bar indicates Page #, Section #, Insertion point, and line number and vertical location
14. To insert blank lines: Hit enter
15. To start a new document click blank document in the new document task pane.
16. To save a document. Click save on the standard toolbar. Click the save in drop down box and select the location to save the file, click the filename text box and type in the name, click the save as type if you are saving other than word and select the type and click save.
17.Scrolling is the process of going up or down in the document to display different sections. Click the up arrow or the down arrow, drag the scroll box up or down.
18. Correcting errors: delete key, back space key
19, AutoCorrect automatically correct common typing errors.
20. Spelling and Grammar checker continually checks your document. Red is misspelling, green is grammar, right click word and select correction, select option of replace or ignore.
21. AutoCorrect option button use to undo a change or prevent autocorrect from making the same change in the future.
22. Insert date with AutoComplete, enter the first few characters of the month.
23. Key strokes for moving insertion point.
 

Press To move the insertion point
©¨ Left or right one character at a time
ͺ« Up or down one line a a time
Ctrl ©or Ctrl ¨ Left or right one word at a time
Ctrl ͺ or Ctrl « Up or down one paragraph at a time
Home or End to the beginning or to the end of the current line
Ctrl + Home or Ctrl-End To the beginning or to the end of the document
Page Up or Page Down To the previous screen or to the next screen
Alt+Ctrl+Page Up or Alt+Ctrl+Page Down To the top or the bottom of the document window

24. Click the Undo button to reverse the very last thing you did. (undo is your friend)
25. Click the Redo button to reverse the action of the undo button.
26. A Smart Tag is a feature that allows you to perform actions that would normally require a completely different program.
27. To remove smart tag: move the cursor over the smart tag, click the drop down button, select remove this smart tag.
28. To print preview a document click the print preview button on the standard toolbar.
29. To print a letter: click file, click print or click the print icon.
30. To create an envelope: Click tools, click letters and mailings, click envelopes and labels, type the deliver address in the text box, type in the return address (or click omit),
31. To close a document click the close window button on the menu bar.
 

Unit 2

 

Student Learning Outcome:

1. Check spelling a grammar
2. Select and delete text
3. Move text within the document.
4. Find and replace text
5. Change margins, line spacing, alignment, and paragraph indents
6. Copy formatting with the format painter
7. Change fonts and adjust font sizes
8. Emphasize points with bullets, numbering, bold, underlining, and italic
9. Preview formatted text
10. Add a comment to a document
11. Use the research task pane.

Important Points:

1. To open a document. Click the open button the getting started task pane or click the open icon on the standard toolbar or click file, open: In the look in box select where the document is, select the document from the list of documents and click open.
2. To save document with new name: Click File, click save as, select where to save, type in new name, click save.
3. To check entire document for spelling and grammar errors: move insertion point to beginning of document, click spelling and grammar button on tool bar, to change to suggestion offered click change, to ignore click ignore for words, and ignore rules for grammar errors.
4. To create a custom dictionary click Tools, Click Options, Click Spelling and Grammar tab, click Custom Dictionaries. Check New, Type Name, click save. In dictionary list box click the new dictionary , Change Default, click Ok.
5. Methods for selecting text.
 

To Select Mouse Keyboard Mouse and Keyboard
A word Double Click the word Move the insertion point to the beginning of the word, hold down CTRL + Shift, and then press¨  
A line Click the selection bar next to the line. Move the insertion point to the beginning of the line, hold down Shift, and then press ¨  
A sentence Click at the beginning of the sentence, then drag the pointer until the sentence is selected.   Press and hold down the Ctrl Key, and click within the sentence.
Multiple lines Click and drag in the selection bar next t the lines. Move the insertion point to the beginning of the first line, hold down Shift, and then press ¨  
A paragraph Double click in the selection bar next to the paragraph, or triple-click within the paragraph. Move the insertion point to the beginning of the paragraph, hold down, Ctrl+Shift, and then press «  
Multiple paragraphs Click in the selection bar next to the first paragraph in the group, and then drag in the selection bar to select the paragraphs. Move the insertion point to the beginning of the first paragraph, Hold down Ctrl+Shift, and then press « until all the paragraphs are selected.  
An entire document Triple-click in the selection bar. Press Ctrl+A Press and hold down the Ctrl key and click in the selection bar.
A block of text Click at the beginning of the block, then drag the pointer until the entire block is selected.   Click at the beginning of the block, press and hold down the Shift key, and then click at the end of the block.
Nonadjacent locks of text Press and hold the Ctrl key, then drag the mouse pointer to select multiple blocks of nonadjacent text.    

6. Deleting text - Delete Key, Back space, highlight text and type new text, highlight blocks of text and delete.
7. Dragging and dropping text: select the text, press and hold down the mouse while you drag and release at new position.
8. Cutting or copying and pasting text. To cut remove text from the document and places it in the clipboard. To copy meant to copy text to the clipboard leaving the original where it was. To paste means to transfer copy from clipboard to document. Cut and paste is use to move text.
9. Clipboard task pane show you up to 24 items that have been sent to the clipboard.
10. Finding and Replacing Text: to use the find command, click edit, click find or replace, type in the text you want to fine, click find next. To replace text, click on the replace tab of the find and replace dialog box, type in search text, type in replacement text, select a search option, click replace to find and replace each occurrence or click replace all.
11. Page Orientation: portrait orientation page is longer than it is wide: landscape orientation page is wider than long.
12. Changing Margins: Click file, Click Page setup, click margins tab, and set your margins, then select from the apply to options.
13. Changing Line Spacing: Select paragraph or multiple paragraphs, click list arrow for line spacing on the formatting toolbar and select the spacing you want or Ctrl+1 for single spacing, Ctro+5 for 1.5 line spacing or Ctrl+2 for double spacing.
14. Aligning Text: Select text then Left Alignment: -Click left align button; Right Align - click right align button; Center - click center align button; Justify-click Justify Button on formatting tool bar.
15. Indenting a Paragraph - Click the increase or decrease button for .5 inches each time you click.
16. Hanging indent- all line except the first line of the paragraph are indented from the left margin.
17. Right indent all line are indented from the right margin.
18. Format Painter - Used to copy formatting of text to other text. Select the text, click Format Painter (once to apply to one object, twice to apply to multiple objects), go to the text that you want to apply the format to and click.
19. Bullets and Numbers- A bullet is a graphic a number is a number. Select the text and then Click either bullets or numbering button on the formatting toolbar.
20. Fonts and Font size: Select the text, click font list arrow and chose font. Click font size arrow and select the size. OR click format on menu bar, click font, select the font and the size.
21. Bold - select text and click bold button on formatting toolbar. To remove bold, select bolded text and click on bold button to turn off.
22. Underline - select text and click underline on formatting toolbar. To remove underline, select under line text and click on under line button.
23. Italicize - select text and click italicize. To remove italicize, select text that is underlined and click on the underline button on the formatting tool bar.
24. Preview a document: Click the print preview button on the standard tool bar.
25. Comments - electronic version of self sticking note. - Click insert on menu bar, click comment. A comment balloon appears in the right margin ready for you to type.
26.The research task pane provides a number of research tools - thesaurus, internet search engine and Encarta Encyclopedia and Dictionary. Click research button on standard tool bar, type what your researching in the search for box and select your reference and click start search.
27. Toggle Button - click once turns on, click again turns off.
 

Unit 3

Student Learning Outcomes:

1. Set tab stops.
2. Divide a document into sections
3. Center a page between the top and bottom margins
4. Create a header with page numbers
5. Create a table
6. sort the rows in a table
7. Modify a table's structure
8. Format a table
9. Explore Reading Layout view

Important Points:

1. Tab stop is a location where text moves when you press the Tab key.
2. Tab alignment styles: Left tab-text is aligned to the right of the tab. Center tab-text is centered evenly on both sides. Right tab- text extend left of the tab. Decimal tab - position numbers so that their decimal points are aligned at the tab. Bar tab-inserts a vertical bar at the tab and then align text to the right of the next tab stop. First Line indent-indents the first line of a paragraph. Hanging Indent indents every line of a paragraph except the first line
3. Set a tab - .Click the tab alignment selector on the far left of the horizontal ruler until you have the tab stop you want, click the spot or spots on the horizontal ruler that you want the tab.
4. Remove a tab - click on it and drag off of the horizontal ruler.
5. A section is a unitt or part of a document that can have its own properties.
6. Insert a section break to divide document into sections. - Click insert on the menu bar, click break, select the type of break you want (page break move the text after it onto a new page( crtl-enter). Column break, text wrapping break) or select the type of section break (next page, Continuous, Even page or Odd page.
7. Vertical alignment specifies how a page of text is positioned on the page between the top and bottom margins, flush at the top, flush at the bottom, or centered between the top and bottom margins and is done in print preview.
8. Insert Center Vertical alignment in print preview. Click on page, click file, click page setup, click layout tab, select this section, click vertical alignment, click center, click ok.
9. Headers and Footers: - go to section you want header and footer in, click view on the menu bar, click Header and Footer, enter the header and footer text, using the header and footer toolbar options.
10. A table is information arranged in rows and columns. - Cell is identified by column and row.- Gridlines display the table structure. Border can be adjusted for the table and it cells.
11. Insert table - click insert table button on the standard toolbar, drag the cursor on the grid to select the size of table you want and release.
12. Insert data by selecting cell and type data in.
13. Using the table and borders toolbar- click tables and borders button. - There are many options on the table and border toolbar to manipulate tables.
14. Sorting refers to the process of rearranging information in the table (a-z, z-a) by column.
15. Click on cell and select sort order and cell below in the same column will be sorted.
16. Ways to insert and delete rows in a column.

To: Do This:
Insert a row in table Select the row above or below where you want the row added, click Table on the menu bar, point to Insert, and then click Rows above or rows below or

Select the row below where you want the row added, and then click the Insert Rows button on the standard toolbar.

Insert a row at the end of a table Position the insertion point in the cell ar the far right of the bottom row then press the tab key
Insert a column within a table Select the column to the right or left of where you want the column added, click table on the menu bar, point to insert, then click columns to the left or columns to the right. or
select the column to the right of where you want the column added, then click the insert columns button on the standard toolbar.
Insert a column at the end of a table Select the rightmost column in the table, click Table on the menu bar, point to insert, and ten click columns to the right or

Select the end of row markers to the right of the table, and then click the inset columns button the standard toolbar

Delete a row Select the row or rows to be deleted including the end of row markers, click table on the menu bar, point to delete, and then click rows.
Delete a column Select the column or columns to be deleted, click table on the menu bar, point to delete, and then click columns.

16. Formatting Tables- an entire table can be formatted with the Table AutoFormat command on the table menu.
17. Changing Column Width . Specify exact width - use table property command on tale menu. Easiest to drag columns right border to a new position or double click a column border for automatically accommodate the widest entry.
18. Changing Row Height - position pointer over bottom border of row, hold down the alt key and mouse button and drag the pointer up or down.
19. Align data in a cell - select the cell contents click the desired alignment button on the formatting toolbar.
20. Changing borders - line weight (thickness) and line style- select the border, click line weight list arrow on the table and border toolbar and select the thickness , click line style list arrow and select the line style.
21. Adding Shading or gray or colored background. Select the cells, click the shading color list arrow on the table and border toolbar, pick the shading option you want.
22. Centering a table- Click on table, click table on the menu bar, click table properties, click table tab, in alignment section click the center option, click ok.
23. Reading layout view allows you to display the entire content of a page in a single screen. Click the reading layout button in the lower left corner of the document window

Unit 4

Student Learning Outcomes:

1. Identify desktop publishing features.
2. Create a title with WordArt
3. Work with hyperlinks
4. Create newspaper-style columns.
5. Insert and edit graphics
6. Wrap text around a graphic
7. Incorporate drop caps
8. Use symbols and special ;typographic characters.
9. Add a page border
10. Perform a mail merge.

Important Points:


1. Elements of desktop publishing - High quality printing, Graphics, Typographic characters, columns and other formatting features.
2. Hyperlinks can be click to display other web pages and word documents, e-mail address. Word automatically format urls as hyperlinks.
3. To remove hyperlink: right click hyperlink, click remove hyperlink.
4. WordArt is a feature that allows you to inert specially formatted text into a document.
5. Creating word art: Click drawing bottom on standard toolbar, click insert word art button on drawing toolbar, click the style of text you want, click ok, type the text, click font and size list arrows you want, click bold or italic if wanted, click ok.
6. WordArt text is an object, something that you can manipulate independent of the text called an inline graphic because it is part of line of text that it was inserted into.
7. Changing font and formatting of the WordArt.- Select object, click edit text button on WordArt toolbar, select the font and formatting you want.
8. Change shape of WordArt: click WordArt shape button on wordart toolbar. Select shape.
9. Text Wrapping of WordArt: click Text Wrapping button on the WordArt toolbar: select wrapping mode
10. Anchor WordArt to blank paragraph: Insert blank paragraph, click WordArt, click and drag anchor, position to the left of new paragraph, click anywhere to deselect.
11. Newspaper-style columns- page is divided into tow or more vertical blocks (columns)
12. To apply Newspaper columns: position insertion point a beginning of paragraph where you want break to occur. click format, click columns, click two or three, click line between, click apply to, click this point forward, click OK.
13. Graphics: drawings, photos, maps, art, etc.
14.BMP - bitmap - Paint;
15.GIF - good for simple art-compressed
16. JPEG - Photographs and drawings. - compressed
17. TIFF - Photographs and Scanned
18. Clip Art is a collection of already made images.
19. Insert Clip Art - Display drawing toolbar, click insert clip art button, click organize clips, click plus sign next to Office Collection, click plus sign next to Category you want, click arrow button on picture you want, click copy, click close, click close, put cursor where you want clip art inserted, pick paste button.
20. Scaling (resizing) an image. Select graphic, click on sizing handle, drag sizing handle in the direction you want, release mouse.
21. Crop graphic- click crop button on picture toolbar, position pointer on sizing handle, hold down mouse button, drag, release mouse button.
22.Rotate a graphic: select object, click rotate button on picture toolbar.
23. Wrap text around graphic: select object, click text wrapping button on picture toolbar, click option you want.
24. Move graphic: select graphic, move cursor over graphic when you see the plus, click and drag graphic were you want.
25. Drop Cap is a large, capital letter that highlight the beginning of the text of a newsletter.
26. Insert drop cap: select paragraph, click format, click drop cap, select dropped icon, click line to drop, click ok.
27. Inserting Symbols and Special Characters: Place cursor in position, click insert, click symbol, click special characters or symbols tab, select symbol, click insert.
28. Columns can be balanced:, place cursor at end of text in column to be balanced, click zoom list arrow, click whole page, click insert, click break, click click continuous, click ok.
29. Draw border around page: print Layout view, zoom is set to whole page, click format, click borders and shading, click the page border tab, click the box option, apply to whole document. click options button, click measure from, click text, click ok, click ok.
30. Mail merge refers to the process of combining information from two separate documents to create many final documents.
31. Main document is a document that contain standard text and placeholders (called merged fields).
32. Data Source is a document that contains information which will be inserted into the main document.
33. Fields make up record, records make up table.
34. To begin Mail Merge.
a. Click new blank document:
b. Click Tools
c. Point to Letters and Mailings and then click Mail Merge.
d. In the mail merge task pane click letter option button.
e. Click Next: Starting document
f. Click Start from existing document
g. Verify more files is select, click open button on task pane, select the letter you want.
h. Click Next: Select recipients, click Use an existing list, click browse, get database or table you are using.
i. Click open
j. Click Ok.
k. Click Next: Write your letter.
l. Insert Merge fields
; - click more items in task pane. From the insert merge filed dialog box, select the field you want, click insert.
35. To preview main document: click Next: preview our letter in task pane.
36. To complete Mail merge: in task pane click Next: complete this merge.
37. Click Edit individual letters in task pane.- select the records you want merged, click OK.
38. At this point you can print, send to e-mail or save to print later.

Best Practice: Use Access to create your data base since Mail Merge is designed to work with Access. You can use mail merge for envelops, labels, and e-mail.