Word 2007, Creating a multipage report


Student Learning Outcomes:

1. Format Heading with Quick Styles.
2. Insert a Manual Page Break
3. Create and edit a table
4. sort the rows in a table
5. Modify a table's structure
6. Format a table
7. Set tab stops
8. Create footnotes and endnotes
9. Divide a document into sections
10. Create a SmartArt graphic
11. Create headers and footers
12. Insert a cover page.

Important Points:

1. Formatting Heading with Quick styles allow you to apply an entire set of formatting choices with one click.
2. some Quick styles apply paragraph-level formatting - formats an entire paragraph.
3. some Quick styles apply character-level formatting - only formats a few characters.
4. To apply Quick style - in the styles group, click more, pick the style you want.
5. Insert a manual page break - click insert tab, in page group click page break.
6. A table is information arranged in rows and columns. - Cell is identified by column and row.- Gridlines display the table structure. Border can be adjusted for the table and it cells.
7. Insert table -Make sure insert tab is displayed, in tables group click the table button, on the grid drag to select the size of table you want and release.
8. Insert data by selecting cell and type data in.
9. Using the table and borders toolbar- click tables and borders button. - There are many options on the table and border toolbar to manipulate tables.
10. Sorting refers to the process of rearranging information in the table (a-z, z-a, numerical or chronological) by column.
11. To Sort table: Click the table tools layout tab, click select button click select table, in data group click sort- The sort dialog box appears. Choose the sort options you want.
12. Ways to insert and delete rows in a column.

To: Do This:
Insert a row in table Select the row above or below where you want the row added, click the select button in the table group, click select row in the rows & columns group click the insert above or below button

Select the row below where you want the row added, and then click the Insert Rows button on the standard toolbar.

Insert a row at the end of a table Position the insertion point in the cell at the far right of the bottom row then press the tab key
Insert a column within a table click the select button in the table group, click select column, in the rows & columns group click the insert right button. .
Insert a column at the end of a table Select the rightmost column in the table, click Table on the menu bar, point to insert, and ten click columns to the right or

Select the end of row markers to the right of the table, and then click the inset columns button the standard toolbar

Delete a row Select the row or rows to be deleted including the end of row markers, click table on the menu bar, point to delete, and then click rows.
Delete a column Select the column or columns to be deleted, click table on the menu bar, point to delete, and then click columns.

13. Formatting Tables- an entire table can be formatted with the Table AutoFormat command on the table menu.
14. Changing Column Width . Specify exact width - use table property command on tale menu. Easiest to drag columns right border to a new position or double click a column border for automatically accommodate the widest entry.
15. Changing Row Height - position pointer over bottom border of row, hold down the alt key and mouse button and drag the pointer up or down.
16. Align data in a cell - select the cell contents click the desired alignment button on the formatting toolbar.
17. Changing borders - line weight (thickness) and line style- select the border, click line weight list arrow on the table and border toolbar and select the thickness , click line style list arrow and select the line style.
18. Adding Shading or gray or colored background. Select the cells, click the shading color list arrow on the table and border toolbar, pick the shading option you want.
19. Centering a table- Click on table, click table on the menu bar, click table properties, click table tab, in alignment section click the center option, click ok. 23. Tab stop is a location where text moves when you press the Tab key.
20. Tab alignment styles: Left tab-text is aligned to the right of the tab. Center tab-text is centered evenly on both sides. Right tab- text extend left of the tab. Decimal tab - position numbers so that their decimal points are aligned at the tab. Bar tab-inserts a vertical bar at the tab and then align text to the right of the next tab stop. First Line indent-indents the first line of a paragraph. Hanging Indent indents every line of a paragraph except the first line
21. Set a tab - .Click the tab alignment selector on the far left of the horizontal ruler until you have the tab stop you want, click the spot or spots on the horizontal ruler that you want the tab.
22. Remove a tab - click on it and drag off of the horizontal ruler.
23. A footnotes is an explanatory comment or reference that appears at the bottom of the page. Click where you want to insert a foot note in the text, click the reference tab in the footnotes group, click the insert footnote button and then type the text.
24. Reference marker is a subscript number inserted in the text.
25. Endnotes appear at the end of the document. click where you want to insert an undone, click the references tab in the footnotes group, click the insert Endnote button, type in the text.
26. To delete footnote or endnote delete its reference marked in the text.
27. Landscape orientation - page is wider than high.
28. Portrait orientation page is higher than wide.
29. A section is a unit or part of a document that can have its own properties. orientation, margins, headers, footers, etc.
30. Insert a section break to divide document into sections. - Click page layout tab, click breaks button, select the type of break you want (page break move the text after it onto a new page). Column break, text wrapping break) or select the type of section break (next page, Continuous, Even page or Odd page.
34. SmartArt allows you to create diagrams and charts to illustrate concepts. Place you insertion point where you want it, click the insert tag, in the illustrations group click SmartArt button. The SmartArt dialog box consists of three panels. Left Panel lists the categories of SmartArt, middle panel display the graphics associated with the category selected, right panel displays a larger image of the graphic that is currently selected in the middle panel.
32. A header is text that is printed at the top of every page.
33. A footer is text that is printed at the bottom of every page.
34. To insert a header or footer. 1. double click in the header or footer area, or 2. click the header or footer button on the insert tab.
35. Header and footer view has special tools related to working with headers and footer displayed on the ribbon.
36. Headers and footers can be different on various pages.
37. Link to previous button says to use the previous header or footer. By deselecting the button the header or footer in the new section will be different.
38. There are many different of pre formatted headers and footers that can be selected from the header and footer gallery. Choose the one you want.
39. Insert a cover page which typically includes the title and author of the report. Ctrl-Home to mover cursor to beginning of document, then click insert tab, in pages group click Cover Page button. A gallery of cover pages opens. Choose the cover page you want from the gallery. Type in your data.
40. Preview and print document. Click Office Button, print, print preview, when you are happy with document preview then click print, then OK.