Word 2010 Tutorial 2
Editing and Formatting a Document

Objectives:

1. Create bulleted and numbered lists
2. Move text with in a document
3. Find and replace text
4. Check spelling and grammar
5. Format documents with themes and styles
6. Review the MLA style for research papers
7. Indent paragraphs
8. Insert and modify page numbers
9. Create citations and a bibliography.

Important points:

1. A bulleted list is a group of related paragraphs with a special symbol appearing to the left of each paragraph. A numbered list is a group of related paragraphs with numbers appearing tot he left of each paragraph.. Select the text you want bulleted or numbered, click on the bullets or numbers buttons and display the list of options.  Select one.
2. Moving text in a document:
    a. Drag and Drop method.  Select the text, press and hold the mouse button over the text until the drag-and-drop pointer appears, drag the dotted line to where you want the text inserted and release.
    b. Cutting, Copying and Pasting text- Select the text you want to cut or copy, in the clipboard group click the cut or copy button,  place your cursor where you want the text to go, in the clipboard group click paste.
    c. Copy and Paste into new document: Select the text you want to copy, in the clipboard group click copy, click file, click new blank document, click create, click in the new document, in the clipboard click the text you want to paste into the new document, click paste options, select keep text only.
3. Finding and replacing text - to use the find command, click find or replace button on the home tab, type in the text you want to fine, click find next. To replace text, click on the replace tab of the find and replace dialog box, type in search text, type in replacement text, select a search option, click replace to find and replace each occurrence or click replace all.
4. Spelling and Grammar Checker: Move the beginning of the document with CTRL-Home.  Click the review tab, click spelling and grammar, You will see:

Spelling and Grammar Checker

Respond to each word that is identified by the spelling and grammar checker.
5. A Quick Style is a set of formatting option that can be applied from the quick style gallery on the home tab.
6. Normal Style 11 point Calibri font, left alignment, line spacing set to 1.15.
7. Paragraph-level formatting - style set up to format entire paragraph.
8. Character-level formatting - format only a few characters.
9. To apply a style- place cursor on line to be stylized - click the more button in the quick styles group and select the style you want.
10. The document theme controls the variety of fonts, colors, and other visual effects available.
11. To apply a theme - Click page layout tab, click the Themes button in the themes group, scroll thru the themes and select the one you want.
12. MLA style -
    a. double space the entire document
    b. Remove paragraph spacing from the entire document
    c. Increase the font size for the entire document to 12 points
    d. Indent the first line of each body paragraph .5 inch from the left margin
    e. Add the page number (preceded by your last name) in the upper-right corner of each page. If you prefer, you can omit this from the first page.
13. First Line Indent Marker looks like the top half of hour glass.- drag to position on ruler
14. Hanging Indent marker looks lide the bottom half of hour glass- drag to position on ruler
15, Left Indent Marker the square below the anging indent marker- drag to position on ruler
16. Right Indent Marker looks just like the hanging indent marker except it is on the right side of the ruler.
17. Page Numbers - move to beginning of document, click insert, in header and footer group click page number, point to top of page and a gallery of page number styles.Select the style you want and then type your name with it.
18. Bibliography - list of works cited known as sources - citation every time you quote.

Citation Rule Example
If the sentence include the author's name, the citation should only include the page number. Peterson compares the opening scene of the movie to a scene from Shakespeare(188)
If the sentence does not include the author's name. the citation should include the author's name and the page number. The opening scene of the movie has been compared to a scene from Shakespeare (Peterson, 188).
19. Create citation. Click references, click bibliography style button arrow, click MLA sixth edition, place your cursor where you want it, click references. click insert citation, click add new source, you will see:

Create Source Dialog box

20. Select the type of source, type in author name, type in title of book, type in year, type in city, type in publisher, click ok.
21. To edit citation - click the citation, click the citations options button, click edit citation. You will see:

Edit citation dialog box
22. Edit the citation as you see fit.
23. Generating a bibliography- move to the end of the document, click insert, click page break, scroll to below the page break, click references, click bibliography button, click works cited,
24. To edit a source - click the citation, click citations options button, click edit source. You will see:

Edit Source dialog box
25. Update bibliography: click in the works cited list, click update citations and bibliography.
26. Convert to static text and format MLA. - click bibliographies, click convert bibliography to static text.

27. Methods for selecting text.

To Select Keyboard Mouse and Keyboard
A word Double Click the word Move the insertion point to the beginning of the word, hold down CTRL + Shift, and then press
A line Click the selection bar next to the line. Move the insertion point to the beginning of the line, hold down Shift, and then press
A sentence Click at the beginning of the sentence, then drag the pointer until the sentence is selected. Press and hold down the Ctrl Key, and click within the sentence.
Multiple lines Click and drag in the selection bar next t the lines. Move the insertion point to the beginning of the first line, hold down Shift, and then press
A paragraph Double click in the selection bar next to the paragraph, or triple-click within the paragraph. Move the insertion point to the beginning of the paragraph, hold down, Ctrl+Shift, and then press
Multiple paragraphs Click in the selection bar next to the first paragraph in the group, and then drag in the selection bar to select the paragraphs. Move the insertion point to the beginning of the first paragraph, Hold down Ctrl+Shift, and then press until all the paragraphs are selected.
An entire document Triple-click in the selection bar. Press Ctrl+A Press and hold down the Ctrl key and click in the selection bar.
A block of text Click at the beginning of the block, then drag the pointer until the entire block is selected. Click at the beginning of the block, press and hold down the Shift key, and then click at the end of the block.
Nonadjacent locks of text Press and hold the Ctrl key, then drag the mouse pointer to select multiple blocks of nonadjacent text.